AGM 2025

PYC AGM 2025

The 2025 AGM information is online this year. Please see tabs below.

To All Members:

NOTICE OF ANNUAL GENERAL MEETING

Petpeswick Yacht Club Annual General Meeting will be held:

Thursday, November 13th, 2025 at 7:00pm

at the Petpeswick Yacht Club, 434 East Petpeswick Road, East Petpeswick, NS B0J 2L0

Come and join us and find out how our club has done over the past year and give us your input for the future.

You can only vote once. You have three choices:

1. Vote in person at the meeting
2. Vote now by proxy (see Vote Now by Proxy tab)
3. Vote by proxy through your designated proxy voter who is attending the meeting (see Assign Your Vote to Proxy Voter tab)

If you are unable to attend, please review the notices (included under the two proxy tabs) and either 'Vote Now by Proxy' or 'Assign Your Vote to Proxy Voter'. If you are assigning your proxy vote to a member, you must supply the name of your proxy voter before Nov 11, 2025. Note that proxy voters cannot change your already submitted proxy vote at the meeting.

All member-volunteers are invited to participate in management.

• If you wish to stand for a management position (occupied or vacant), please advise which position you would like to occupy and the names of your first and second nominators.

• Alternatively, if you wish to nominate another member for a specific management position (occupied or vacant), with that person’s permission, you can do so by providing the person’s name and the names of the first and second nominators.

Please provide the candidacy information to the Secretary as soon as possible so the membership is informed in advance of the meeting. Votes in favour (and opposed) to your candidacy OR your nominee’s candidacy will be counted at the Annual General Meeting.

Petpeswick Yacht Club AGM Business:

  1. Welcome by Commodore
  2. Approval of the Agenda
  3. Acceptance of the Minutes from AGM 2024
  4. Committee of Management Annual Reports
  5. Review of Proposed Changes to existing Bylaws followed by vote
  6. Review of Financial Statements for fiscal year ending October 31st, 2025 and presentation of rationale for membership fee increase followed by vote
  7. Election of Committee of Management for 2025-2026

Note: This form is to be completed if you cannot attend the meeting and if you wish to vote yourself online before the meeting.

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Note: This form is to be completed if you cannot attend the meeting and if you are assigning a member to vote by proxy on your behalf at the meeting.

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