Online Hall Rental Agreement

2026 Daily and Hourly RENTAL RATES (Effective November 1, 2025 to October 31, 2026)

By completing this agreement you are agreeing to our terms of service, as outlined below. Please choose either daily or hourly rental as required. Bookings from November 1, 2026 into 2027 will be subject to 2027 rates available from the hall rental chairperson.

By regulation, All liquor/alcohol must be purchased from our bar. PYC’s bar license does not permit renters to bring their own alcohol to events at PYC.

Note: * indicates required field. For assistance filling out the form, please contact Wendy at (902) 889-0018 or by Email.

Date of Application *

First Name *

Last Name *

Email Address *

Phone Number *

Secondary Phone Number

Club Member *Please see the Membership page for member benefits.YesNo

Start Date of Requested Event *

Select Reason for Rental *

If Other selected above, please elaborate.

2026 Daily and Hourly RENTAL RATES (Effective November 1, 2025 to October 31, 2026)

Note: If you are unsure whether your event is best suited to hourly or full day rental, please contact Wendy to discuss.

Single Day or Hourly Rental *

Number of Days or Hours requested

Hourly Rentals Start TimeWhat start time of day are you requesting?

Hour

Minutes

AM/PM

Required SanitizationRequired. This must be paid at the time of booking.

Damage Deposit *Required. This must be paid at the time of booking. Damage deposit will be refunded if there is no damage after a post-event inspection. The cost of any damage, or to rectify inadequate garbage removal or basic cleaning, will be deducted from the damage deposit and if necessary an invoice will be sent to cover any excess amount.

Renters Setup Option *Renters are responsible for setup - Friday 4pm - 7pm.

Number of Hours requestedMaximum 3 hrs

Renters Cleanup Option *Renters are responsible for cleanup - Sunday 9am - 12pm.

Number of Hours requestedMaximum 3 hrs

Entandem – Music (copyright) *See Hall Rental Chairperson for more info.

Bartending *(Under 90 guests 1 bartender/ over 90 guests 2 bartenders) All liquor must be purchased from the PYC bar. Special requests re: wine for toasts must be discussed with the Bar Manager at least 4 weeks prior to the Event.

Please note the following conditions:

Liquor: According to the rules set by the Alcohol and Gaming Commission liquor must be consumed either in the clubhouse or on the deck. Liquor may not be consumed out of these areas. By regulation, All liquor/alcohol must be purchased from our bar. PYC’s bar license does not permit renters to bring their own alcohol to events at PYC.

Smoking: There is no smoking in the clubhouse or on the decks. Smokers are to dispose of cigarette butts in the appropriate containers on the grounds.

Cleaning: After the event, basic cleaning is expected of the renter, (i.e. clean the kitchen, remove decorations, sweep the floors, clean and stack furniture used). All chairs and tables are to be stored in the south-west corner of the building as directed by the Hall Rental Chairperson.

Garbage: See posted garbage requirements on kitchen wall. As part of the cleanup all garbage is to be bagged in CLEAR PLASTIC BAGS and if possible is to be removed from the premises completely. Blue bags are available for recyclables. Wine bottles, beer bottles and cooler cans are to be returned to the bar for disposal. City compost is required to be put in provided paper compost bags, closed up and discarded in the green bin.

Tables, Chairs and Furniture: Any PYC tables, chairs and other furniture not used in the event may be moved at the renter’s effort and expense and stored in another PYC building if available, or outside the clubhouse, but must be placed on a tarp and covered with a tarp while outside. After the event all furniture (whether used in the event or stored outside) must be wiped down and stored in the south-west corner of the building as directed by the Hall Rental Chairperson. See Cleaning.

Stage: There are 9 sections of the stage. These may be configured to suit the occasion. If they are not all used, the excess may be stored outside on a tarp and covered with a tarp during the event. After the event all stage sections, tables and chairs are to be re-stacked in the south-west corner of the clubhouse.

Decorations: No pins, staples, tacks, or tape may be used anywhere on the clubhouse walls ceilings and no pictures, plaques, or fittings are to be removed. Ceiling decorations and streamers must be strung from paper clip hooks placed carefully in the joints of the ceiling tiles. All decorations are to be removed following the event during the cleanup.

Setup/Cleanup: Setup times are not guaranteed to be exclusive as there may be concurrent club events, but they won’t interfere with setup or cleanup.

Estimated Amount OwingNot including refundable deposit fee or bartending fee

Refundable Damage Deposit FeeThis amount will be refunded if no damage to property

Total Amount OwingIncludes refundable deposit fee. Does not include bartending fee

The Rental Chairperson will be in touch regarding this request and for payment options.

Note: If there is a booked yacht club event, Friday evenings and/or Sunday, the club reserves the right to limit the availability of hours for set up and/or clean up. In addition, PYC members can use the clubhouse washrooms at all times.

By submitting this form I agree to the terms herein.